EPSO: R&D is looking for collegues to participate to EPSO Juries

Transparency and equal treatment has always been the watchwords of R&D and its partner unions in the recruitment policy.

Today, R&D is proud to support the approach of the Central Staff Committee which launched its second call for expressions of interest to all 25,000 colleagues in our institution.
Thanks to the decisive intervention of R&D and the majority, EPSO and DG HR processes have improved considerably over the last two years.

There remains work to do and we need you.

STAFF REPRESENTATIVES TO EPSO JURIES

Subject : Call for expression of interest to staff in all places of employment – 2011

The Commission Central Staff Committee (CSC) and its various sections wishes to increase its reserve list of jury members who will be designated to participate in the range of juries organised by EPSO, and in some cases by DG HR.

The candidature deadline is fixed at 22 March 2011 at 12.00 (midday), Brussels time.

Presentation of CSC

The CSC represents the personnel of the Commission in all the places of employment. In accordance with Article 9 para 3 of the Staff Regulations, The Staff Committee shall represent the interests of the staff vis?à?vis their institution and maintain continuous contact between the institution and the staff. It shall contribute to the smooth running of the service by providing a channel for the expression of opinion by the staff. It shall bring to the notice of the competent bodies of the institution any difficulty having general implications concerning the interpretation and application of these Staff Regulations. It may be consulted on any difficulty of this kind. The Committee shall submit to the competent bodies of the institution suggestions concerning the organisation and operation of the service and proposals for the improvement of staff working conditions or general living conditions.

The role of the CSC in the competition juries is defined in Annex III of the Staff Regulations. The legislator has sought to to guarantee the greatest independence, and greatest transparency in the juries by introducing parity between staff representatives and representatives of the administration In order to assure availability of staff representatives in the juries set up by EPSO (http://europa.eu/epso/index_en.htm) the CSC is launching this call for expression of interest in order to draw up a list of permanent members on secondment at 100% to the CSC, as well as a list of temporary members who will exempted from their duties for the duration of one or more juries

Functions and responsibilities

The role and the composition of the juries are foreseen in Annex III, Articles 3, 5 and 6, of the Staff Regulations. The jury’s permanent members will be responsible for the competitions involving the annual cycles (Administrator, Assistant, Linguist Administrator) and specialized competitions. They will ensure the continuity of the evaluation procedure and will take care, in collaboration if necessary with experts in selection and recruitment, of the uniform application of the evaluation methods.

They will also be invited to reflect on the selection procedure and to propose improvements. The tasks falling on the jury’s permanent members will be carried out in collaboration with the other members of jury (not permanent), the appraisers and the external contractor.

These tasks will consist mainly of:

· sitting as a member of the jury of a competition in particular;

· ensuring the role of the representative of the CSC in the juries;

· developing and approving the contents of the tests and their respective evaluation grids;

· evaluating the candidates with each test of the evaluation based on the competences;

· framing the appraisers’ work and guaranteeing the validity of the reports;

· dealing with the admission of the candidates and of the examination of the C.V.;

· drawing up the reserve lists and writing the accompanying reports concerning the various candidates, to be forwarded to the recruiting institutions;

· writing and communicating reports for submission to the candidates at the end of the competition.

There are two categories of jury members for which two particular procedures are in place. The first is managed by the CSC. The second is managed by the local sections in conformity with standard practice.

1. the permanent members

2. the temporary members

I. Conditions – permanent members

A. Admissibility

To be admitted as permanent members, candidates have to be officials of the European Commission at a grade ranging between AD9 and AD14 in order to allow those permanent members to sit in all the competitions organised by EPSO. Applications by candidates of grades higher than AD14 may exceptionally be taken into account.

Candidates have to have an excellent knowledge of at least two of the three following languages: English, French and German. All the conditions of admissibility, and in particular the conditions of grade, have to be met by the deadline indicated in this call for expression of interest.

B. Profile

The CSC is looking for candidates with different profiles having good knowledge of the social dialogue, and/or of the procedures of competitions, and/or having experience within the staff representation, and/or joint committees.

Candidates have to prove their aptitude or their interest for staff representation and personnel selection. Consequently, an experience in the field of the selection and/or of recruitment (in particular as a member of a competition jury) will be regarded as an advantage.

Candidates will work in the full respect of the fundamental statutory principles of transparency, of equal treatment and of confidentiality. They will have a major capacity of analysis and of organisation, and high interpersonal competencies. They will adapt easily to environments and various interlocutors, will work with rigour and diplomacy. They will be able to work over long periods within tight deadlines and to take part in a constructive way in group discussions leading to consensual decisions.

C. Training

Potential jury members will follow the training course organised by the CSC and the in-depth course organised by EPSO before their nomination. This second training will last approximately 10 days. It will make it possible to give an indication to the CSC on each candidate’s capacity to fulfil the functions of permanent jury members.

EPSO will transmit to the CSC the results of this accreditation training, which will serve as a base for the final decision concerning the detachment – or request for exemption to the CSC as a jury member.

Conditions of employment

The jury’s permanent members will be either “seconded at 100% to the CSC” or exempted for the duration of the procedure. Their evaluation will be made by the ad hoc group as is the case for the staff representatives benefiting from an exemption of service. They will be seconded with the maintenance of their grade and of their multiplication factor. The place of employment during the period of the detachment will be Brussels. The tasks will be exclusively limited to the tasks of permanent jury members for the duration of their secondment or exemption.

Deposit and processing of applications

To answer this call, please send your candidature to the CSC
hr-ccp-jurys-permanents@ec.europa.eu

· before 22 March 2011, 12.00 (midday, Brussels time)

· together with one CV

· and a letter of motivation setting out your relevant experience on the matter

· a list of domains of competitions in which you have competencies

The CSC will then draw up a restricted list of the candidates who will have to follow the training course of the CSC and the accreditation training organised by EPSO. The candidates who obtain their certificate at the end of training could be detached to the CSC. A 3-person reserve list will be drawn up. The CSC will ensure a balanced representation between men and women in order to guarantee the balance envisaged in the Staff Regulations, (Annex III, Article 3, §5).

I. Conditions – temporary members

A. Admissibility

For the temporary members, candidates have to be officials, including ASTs, at a grade equal to or superior to the grade published in the competition notice. The CSC will ensure that in all competitions, amongst the jury members the presence of colleagues in the AST grade, and at grades AD5 to AD8, in conformity with the minimum requirements set out in the Staff Regulations.

Candidates have to have an excellent knowledge of at least two of the three following languages: English, French and German. All the conditions of admissibility, and in particular the conditions of grade, have to be met by the deadline indicated in this call for expression of interest.

B. Profile

The CSC is looking for candidates with different profiles having good knowledge of the social dialogue, and/or of the procedures of competitions, and/or having experience within the staff representation, and/or joint committees.

Candidates have to prove their aptitude or their interest for staff representation and personnel selection. Consequently, an experience in the field of the selection and/or of recruitment (in particular as a member of a competition jury) will be regarded as an advantage.

Candidates will work in the full respect of the fundamental statutory principles of transparency, of equal treatment and of confidentiality. They will have a major capacity of analysis and of organisation, and high interpersonal competencies. They will adapt easily to environments and various interlocutors, will work with rigour and diplomacy. They will be able to work over long periods within tight deadlines and to take part in a constructive way in group discussions leading to consensual decisions.

C. Training

Potential jury members will follow the training course organised by the CSC and that organised by EPSO before their nomination. This second training will last approximately 3 days. It will make it possible to give an indication to the CSC on each candidate’s capacity to fulfil the functions of temporary jury members.

Conditions of employment

Temporary jury members will be exempted for the duration necessary to complete their tasks in the jury to which they have been designated. The ad hoc group will draw up a contribution to be taken into account in their CDR.

Deposit and processing of applications

To answer this call, and taking into account your place of work, please send your candidature to the local staff committee at your place of duties :

· Brussels : clp-bxl@ec.europa.eu

· Luxembourg : CLP-LUX@ec.europa.eu

· Ispra – Séville : jrc-clp-ispra@ec.europa.eu

· Petten : jrc-clp-petten@ec.europa.eu

· Karlsruhe : jrc-clp-karlsruhe@ec.europa.eu

· Outside Union – EEAS : rep-pers-clp-hors-union@ec.europa.eu

· Geel : jrc-clp-geel@ec.europa.eu

Your application must arrive at the respective local staff committee:

· before 22 March 2011, 12.00 (midday, Brussels time)

· together with one CV

· and a letter of motivation setting out your relevant experience on the matter

· a list of domains of competitions in which you have competencies

The local staff committees will then draw up a restricted list of the candidates who will have to follow the training course of the CSC and the training organised by EPSO. The candidates who obtain their certificate at the end of training will be contacted in due time by the secretariat of the local staff committee at your place of work and, in accordance with your availability, be mandated by the CSC as a temporary jury member. The CSC will ensure a balanced representation between men and women in order to guarantee the balance envisaged in the Staff Regulations, (Annex III, Article 3, §5).

Indicative timetable :

22 February 2011

Publication of the call for expression of interest

22 March 2011 before 12.00

Deposit of the candidatures

Before 1 April 2011

final Decision by the CSC concerning the list of the selected members and communication to EPSO of the members selected

Any question concerning this call for expression of interest can be put to CSC by e?mail and/or by telephone to the 96125

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