Agenda for promotions 2012
| Date | Etape | Commentaires |
| 21 May to 5th June | Staff reps met with all Directors General to discuss their upcoming promotion proposals | Every DG discussed their original proposals with a delegation from the Central Staff Committee in a series of confidential meeting which in turn proposed changes where applicable to
a) correct possible errors b) improve the promotion list proposals, if DG agrees These meetings also served for the staff reps to collect information for our work in the Promotion Committees AD and AST in September. |
| 18 June | Promotion Proposals 2012 of each DG communicated to its staff through SysPer. | Consult in SysPer all grades for your DG. |
| Appeals against non promotion – 5 working days
+/-25 juin |
Delay for introduction of an appeal in SysPer: 5 working days. Justified absences prolongue the deadline | Appeals are possible only against non-promotion of colleagues who are eligible for promotion (2 years since their last promotion), and have to be substantiated
R&D elaborated a set of templates for the typical reasons for insatisfaction that might justify an appeal. |
| 3-14 September | Joint Preparatory Groups of the two Promotion Committees AD and AST prepare the files for the Promotion Committee plenary sessions. | The working groups AD and AST will examine grade by grade, and on the basis of the DG promotion list proposals on the one hand, and appeals filed by colleagues on the other a final proposal to the Director General HR as central promotion authority.
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| End of September | Joint Promotion Committees AD and AST meet in plenary sessions to discuss the proposals of the Preparatory Groups. | The Joint Promotion Committees will examine the recommendations of the Preparatory Groups.
The Joint Promotion Committees have a quota of 5% of all promotions at their disposal for that task. R&D experts will defend staff interests and appeals in these instances.
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| October | Decision and publication of final promotion list | The final list of staff promoted in each grade is published in an administrative notice by the Director General for Human Resources, on the basis of the proposals elaborated by the Joint Promotion Committees. |
| November | Payment of promotions | The promotions become effective retroactively, for most colleagues concerned as of 1st January 2012 (there are exceptions).
Another promotion list of ‘late cases’ is usually published in the middle of the following year – 2013 in this case – for example where colleagues still have time until the end of the year to prove their 3rd language requirement. |
R&D staff reps will at every step defend the principles of equitable and fair promotions, and accompany colleagues in